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MEETING MINUTES

REGULAR BOARD MEETING, OCTOBER 1, 2018

The Regular Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Ireland at 7:00 p.m.

ROLL CALL: Present – Trustee Greeno, President Ireland, Trustees Nieman, Sharp, Swain and Woreck. Absent – Trustee Weinberger. Also Present – Jodi Wade, Ed Hoksbergen, Vince Bashynski, Bill Hoekstra and Mike Klavekoske.

Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).

The Pledge of Allegiance was recited.

Trustee Nieman moved and Trustee Greeno seconded to approve the agenda as written. Carried unanimously.

President Ireland announced that the Board of Trustees will be adjourning to Closed Session pursuant to S.S. 19.85(1)(e) Employee Evaluation and will return to Open Session.

Trustee Greeno moved and Trustee Sharp seconded to approve the minutes of the September 10, 2018 Regular Board Meeting and the September 13, 2018 Special Board Meeting. Carried unanimously.

Trustee Sharp moved and Trustee Greeno seconded to approve the contract with Davis Construction, Portage, to patch the street where lead services were replaced in the amount of $10,285.00 with half payment of $5,142.50 before start date. Carried unanimously.

Discussion was held on a new locator.

Trustee Greeno moved and Trustee Nieman seconded to purchase a Subsite Receiver for $1,210.00 and a Subsite Transmitter for $860.00 from USA Bluebook. Carried unanimously.

Vince reported that flows were up and hydrant flushing went well.

Ed Hoksbergen announced that the Randolph Fire Department Pancake Breakfast will be held on Saturday, October 6, 2018 starting at 7:00 a.m.

Trustee Swain moved and Trustee Greeno seconded to approve the Joint Powers Agreement with Dodge County 911 Emergency System. Carried unanimously.

Trustee Swain announced that Trick or Treat will be held on Saturday, October 27, 2018 from 3:00 to 5:00 p.m.

Trustee Nieman announced that Bulk Junk Day will be held on Saturday, October 6, 2018 starting at 9:00 a.m. at the sewer plant, 692 Jones Drive.

Trustee Greeno announced that Committee Meetings will be held on Thursday, November 1, 2018. Finance – 4:30 p.m.; Water/Sewer/Street – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.

Trustee Greeno announced that the November Board Meeting will be held on Monday, November 5, 2018 at 6:00 p.m.

Trustee Greeno reminded all departments to get their budgets done.

Trustee Greeno presented and moved for adoption Resolutions #867-873 – Resolutions Designating Public Depository and Authorizing Withdrawal of Village Moneys Adding the Signature of Jodi Wade, seconded by Trustee Woreck. Carried unanimously. (See attached Resolutions #867-873).

Trustee Greeno moved and Trustee Nieman seconded to hire Linda Fischer and Kristine Feil to be Election Poll Workers at $7.25/hour. Carried unanimously.

Trustee Greeno moved and Trustee Nieman seconded to contract with GovePayNet Payment Network, Indiana to accept credit and debit card payments for utility bills, taxes and other misc. Carried unanimously.

Bill Hoekstra reported that sidewalk repairs will be done next week.

Trustee Woreck announced that the next Library Board Meeting will be held on Tuesday, October 16, 2018 at 6:30 p.m.

Trustee Woreck announced that the next Park Board Meeting will be held on Monday, October 8, 2018 at 5:00 p.m.

Trustee Nieman moved and Trustee Woreck seconded to pay the bills totaling: General Fund - $60,286.90; Water Fund - $13,854.26; Sewer Fund - $12,278.23 and TIF #1 Fund - $17.47. Carried unanimously.

Trustee Greeno moved and Trustee Nieman seconded to adjourn to Closed Session pursuant to S.S. 19.85(1)(e) Employee Evaluation and will return to Open Session. Clerk Jung was instructed to poll the Board. Carried unanimously.

President Ireland called the reconvened meeting to order.

Trustee Greeno moved and Trustee Woreck seconded to adjourn. Carried unanimously.

Ellen Jung, Clerk

REGULAR BOARD MEETING, NOVEMBER 5, 2018

The Regular Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Ireland at 7:00 p.m.

ROLL CALL: Present – Trustee Greeno, President Ireland, Trustees Nieman, Sharp, Swain, Weinberger and Woreck. Also Present – Jodi Wade, Ed Hoksbergen, Vince Bashynski, Bill Hoekstra, Mike Klavekoske, Dick Zondag, Shawn McConnell and Joe DeYoung.

Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).

The Pledge of Allegiance was recited.

Trustee Weinberger moved and Trustee Sharp seconded to approve the agenda as written. Carried unanimously.

President Ireland announced that the Board of Trustees will be adjourning to Closed Session pursuant to S.S. 19.85(1)(c) Investing Public Funds and 19.85(1)(e) Employee Evaluation and will return to Open Session.

Trustee Weinberger moved and Trustee Greeno seconded to approve the minutes of the October 1, 2018 Regular Board Meeting. Carried unanimously.

Dick Zondag was present to discuss the intended annexation of land into the Village from the Town of Courtland. He was looking for approval of an early start permit to start the building of his house.

Trustee Sharp moved and Trustee Weinberger seconded to approve the Closeout Documents for the Wastewater Treatment Plant. Carried unanimously.

Trustee Sharp moved and Trustee Nieman seconded to install flow meters from Mulchany Shaw, Germantown at a cost of $10,000.00. This will be started in the spring. Carried unanimously.

Vince Bashynski expressed appreciation to the Board for the sewer plant upgrade. He was also giving his two week notice as he is resigning his employment with the village on November 19, 2018 after 28 years of working for the village.

Trustee Swain moved and Trustee Weinberger seconded to approve the 2019 Eastern Columbia County Joint Municipal Court Budget. Carried unanimously.

Trustee Swain moved and Trustee Greeno seconded to approve the Columbia County Humane Society 2019 Service Agreement in the amount of $373.60. Carried unanimously.

Trustee Sawin moved and Trustee Greeno seconded to put $7,000.00 into the Police Remodel Savings Account this year. Carried unanimously.

Trustee Greeno announced that Committee Meetings will be held on Thursday, November 29, 2018. Finance – 4:30 P.M.; Water/Sewer/Street – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.

Trustee Greeno announced that the December Board Meeting will be held on Monday, December 3, 2018 at 7:00 p.m.

Trustee Greeno presented and moved for adoption Resolution #848 – A Resolution Amending the 2018 Fee Schedule, seconded by Trustee Weinberger. Carried unanimously. (See attached Resolution #848).

Trustee Greeno moved and Trustee Nieman seconded to join the Plus Membership at Staples for $29.00/year to save more money on Staples orders. Carried unanimously.

Discussion was held to pass Ordinance #421 – An Ordinance Annexing Territory to the Village of Randolph from the Town of Courtland. Dick Zondag announced that he was withdrawing his annexation request.

Trustee Greeno announced that the November General Election will be held on Tuesday, November 6, 2018. Polls will be open from 7:00 a.m. until 8:00 p.m.

Trustee Greeno announced that there will be a Special Board Meeting, Thursday, November 8, 2018 at 5:00 p.m.

Trustee Greeno announced that there will be a Special Board Meeting, Tuesday, November 20, 2018 at 5:00 p.m. if needed.

Trustee Weinberger moved and Trustee Swain seconded to continue allowing General Engineering, Portage to perform commercial electrical inspections. Carried unanimously.

Trustee Weinberger moved and Trustee Nieman seconded to reinstate community support for the Columbia County Economic Development Corporation. Carried unanimously.

Shawn McConnell was present to announce the hiring of the new library director, Whitney Parillo, to start on Monday, December 10, 2018 at $17.50/hour with an increase on March 1, 2018 to $18.00/hour and on June 1, 2018 to $18.50/hour.

Trustee Woreck announced that the next Library Board Meeting will be held on Tuesday, November 20, 2018 at 6:30 p.m.

Trustee Woreck announced that there will be no Park Board meetings until March 2019.

President Ireland moved and Trustee Weinberger seconded to appoint Trustee Sharp to the Library/Park/Cemetery Committee replacing Trustee Swain and appointing Trustee Swain to the Street/Sidewalks/Storm Sewer/Solid Waste Committee replacing Trustee Sharp. Carried unanimously.

President Ireland read a Proclamation for Peggy Potter thanking her for her years of service as Library Director.

Clerk Jung presented the operator license applications to serve alcoholic beverages of Ashley L. Martel, 480 S. Fairfield Avenue, Juneau to work at Dollar General and Jules E. Horton, N8829 East Friesland Road, Randolph to work at Randolph Shell Station. Trustee Weinberger moved and Trustee Nieman seconded to approve the aforementioned operator license applications. Carried unanimously.

Trustee Greeno moved and Trustee Weinberger seconded to pay the bills totaling: General Fund - $146,635.13; Water Fund - $75,773.34 and Sewer Fund - $16,338.09 adding $70.00 for a late bill. Carried unanimously.

Trustee Weinberger moved and Trustee Sharp seconded to adjourn to Closed Session pursuant to S.S. 19.85(1)(e) Investing Public Funds and 19.85(1)(e) Employee Evaluation and will return to Open Session. Clerk Jung was instructed to poll the Board. Carried unanimously.

President Ireland called the reconvened meeting to order.

Trustee Weinberger moved and Trustee Swain seconded to adjourn. Carried unanimously.

Ellen Jung. Clerk

SPECIAL BOARD MEETING, NOVEMBER 8, 2018

The Special Board Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin which was called at the November 5, 2018 Regular Board Meeting met in the Municipal Building and was called to order by President Ireland at 5:00 p.m.

ROLL CALL: Present – Trustee Greeno, President Ireland, Trustees Nieman, Sharp, Swain, Weinberger and Woreck. Also Present – Jodi Wade, Mike Klavekoske, Bill Hoekstra and Ed Hoksbergen.

Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).

Trustee Greeno moved and Trustee Weinberger seconded to approve the agenda as written. Carried unanimously.

President Ireland announced that the Board of Trustees will be adjourning to Closed Session pursuant to S.S. 19.85(1)(c) Investing Public Funds and will return to Open Session.

Trustee Greeno moved and Trustee Sharp seconded to adjourn to Closed Session pursuant to S.S. 19.85(1)(c) Investing Public Funds and will return to Open Session. Clerk Jung was instructed to poll the Board. Carried unanimously.

President Ireland called the reconvened meeting to order.

Trustee Weinberger moved and Trustee Swain seconded to approve the pay schedule for employees for 2019 and to increase Jerome Bashynski’s wage $2.00 effective November 20, 2018 until another employee can be hired to replace Vince Bashynski. Carried unanimously.

Trustee Nieman moved and Trustee Swain seconded to adjourn. Carried unanimously.

Ellen Jung, Clerk

BUDGET HEARING, DECEMBER 3, 2018

The Budget Hearing of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Ireland at 6:45 p.m.

ROLL CALL: See attached.

Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).

Trustee Greeno moved and Trustee Weinberger seconded to approve the agenda as written. Carried unanimously.

No one from the public was present to discuss the 2019 Village Budget.

Trustee Weinberger presented and moved for adoption Resolution #849 – A Resolution Approving the Mill Rates for Dodge and Columbia Counties, Village of Randolph for the 2018 Real Estate Tax Bills to be Paid in 2019 and to Approve the Budget for 2019, seconded by Trustee Nieman. Roll Call Vote: Trustee Greeno – aye; President Ireland – aye; Trustee Nieman – aye; Trustee Sharp – aye and Trustee Weinberger – aye. Carried. (See attached Resolution #849).

Trustee Greeno moved and Trustee Weinberger seconded to adjourn. Carried unanimously.

REGULAR BOARD MEETING, DECEMBER 3, 2018

The Regular Board Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Ireland at 7:00 p.m.

ROLL CALL: Present – Trustee Greeno, President Ireland, Trustees Nieman, Sharp, Swain and Weinberger. Absent – Trustee Woreck. Also Present – Jodi Wade, Bill Hoekstra, Amy Reed, Vincent Reed, Jerome Bashynski, Mike Klavekoske and Ed Hoksbergen.

Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).

The Pledge of Allegiance was recited.

Trustee Nieman moved and Trustee Weinberger seconded to approve the agenda as written. Carried unanimously.

President Ireland announced that the Board of Trustees will be adjourning to Closed Session pursuant to S.S. 19.85(1)(c) Employee Evaluation and will return to Open Session.

Trustee Greeno moved and Trustee Weinberger seconded to approve the minutes of the November 5, 2018 Regular Board Meeting and the November 8, 2018 Special Board Meeting. Carried unanimously.

Amy Reed was present to discuss the safety of the pedestrian crossing at the High School on Meadowood Drive. She was requesting more signage be present for the safety of the children crossing there.

Trustee Sharp moved and Trustee Nieman seconded to approve a sewer rate increase of 1 ½% for usage and 1 ½% for base charges effective March 1 of every year commencing March 1, 2019. Carried unanimously.

Trustee Sharp moved and Trustee Nieman seconded to repair the mixers at the sewer plant in the sludge storage ditch. Carried unanimously.

Jerome Bashynski reported the generator kept setting off the alarm. It was discovered that the starter was bad. It has been repaired.

Ed Hoksbergen thanked Bill Hoekstra and Mike Klavekoske for helping out at the Vanderploeg fire.

Trustee Greeno announced that Committee Meetings will be held on Thursday, January 3, 2019: Finance – 4:30 p.m.; Water/Sewer/Street/Police/Fire/EMS/Library – 5:00 p.m.

Trustee Greeno announced that the January Board Meeting will be held on Monday, January 7, 2019 at 7:00 p.m.

Trustee Greeno presented and moved for adoption Resolution #850 – A Resolution to Exceed the 2018 Budget Estimates in Legislative and General Government as well as Non-Departmental and General, seconded by Trustee Weinberger. Roll Call Vote: Trustee Greeno – aye; President Ireland – aye; Trustee Nieman – aye; Trustee Sharp – aye; Trustee Swain – aye and Trustee Weinberger – aye. Motion carried. (See attached Resolution #850).

Trustee Greeno presented and moved for adoption Resolution #851 – A Resolution Approving the Fee Schedule for 2019, seconded by Trustee Weinberger. Roll Call Vote: Trustee Greeno – aye; President Ireland – aye; Trustee Nieman – aye; Trustee Sharp – aye; Trustee Swain – aye and Trustee Weinberger – aye. Motion carried. (See attached Resolution #851).

Trustee Nieman moved and Trustee Greeno seconded to hold Caucus on Tuesday, January 8, 2019 at 6:00 p.m.

Trustee Greeno moved and Trustee Nieman seconded to approve the poll workers for 2019. Carried unanimously.

Trustee Greeno moved and Trustee Weinberger seconded to approve the Holiday Schedule for 2019. Carried unanimously.

Trustee Greeno moved and Trustee Nieman seconded to purchase one “Yield to Pedestrians” sign for the Meadowood school crossing. Carried unanimously.

Trustee Nieman announced that the next Library Board Meeting will be held on Tuesday, December 18, 2018 at 6:30 p.m.

Bill Hoekstra requested that the Library let him know when the Library is rented on weekends for snow removal purposes.

Trustee Nieman announced that there will be no Park Board Meeting until March 2019.

President Ireland read a Proclamation for Vincent Bashynski.

President Ireland read a Proclamation for Etta Schregardus.

President Ireland read a Proclamation for Pat Lueptow.

Clerk Jung presented the operator license application to serve alcoholic beverages of Corey M. Schrader, 113 S. Main Street, Juneau to work at Dollar General. Trustee Nieman moved and Trustee Greeno seconded to approve the aforementioned operator license application. Carried unanimously.

Trustee Greeno moved and Trustee Weinberger seconded to pay the bills totaling: General Fund - $85,711.62; Water Fund - $27,747.72 and Sewer Fund - $15,852.95. Carried unanimously.

Trustee Greeno moved and Trustee Sharp seconded to adjourn to Closed Session pursuant to S.S. 19.85(1)(c) Employee Evaluation and will return to Open Session. Clerk Jung was instructed to poll the Board. Carried unanimously.

President Ireland called the reconvened meeting to order.

Trustee Greeno moved and Trustee Swain seconded to give the Vanderploeg family $100.00 in chamber bucks. Carried unanimously.

Trustee Nieman moved and Trustee Weinberger seconded to adjourn. Carried unanimously.

Ellen Jung, Clerk

 

 

 

 

 

 

 

 
 

 

 

            

            

 

            

            



 
 

 

 



Meeting Information

Monthly Village Board Meetings are held the FIRST Monday of each month at 7:00 p.m. (holiday exceptions) at the Village Office at 248 West Stroud Street.

You are invited to attend!